Schedule a live event in Microsoft Teams

Important: 

• For new event features and experiences, try switching to Teams town halls.
• For more information, please read this blog post for more information.

If you are the organizer of a live event, you can schedule it in Teams the same way you schedule a regular Teams meeting. This process will add the live event to your and your event group's calendars. After that, you'll need to invite the attendees.      

1 - In Teams, select Calendar  from the panel on the left.

2 - Select the arrow next to New meeting and choose Live event.

Note: When you schedule a live event, you'll be prompted to continue scheduling in classic Teams for web. 

3 - Add meeting details

• In the Invite people to your event group field, add people who will present and help produce the event. The event group can consist of anyone inside or outside your org. Just don't invite attendees at this point—you'll get a link to share with them later. 

4 - Select Next.

5 - Under Live event permissions, choose who can attend your live event:

6 - Make selections under How will you produce your live event?

• If you're producing in Teams:

• If you're using a Teams encoder:

• If you're using a Stream encoder:

Learn more about producing live events with encoders: Produce an external encoder live event

Note: Microsoft Stream powers live events produced outside of Teams, so an organizer needs a valid Stream license to produce an event that way.

7 - In Support, make optional changes to the URL where attendees can access support info. 

8 - Select Schedule to add the event to you and your event group's calendars.

Note: To change or update details of the live event, open the invite from your Teams Calendar, not from Outlook.

Important: This process doesn't invite attendees to your live event! To learn about best practices for inviting attendees and announcing your live event, see Invite attendees to a Teams live event.