One of the best reasons is the cost, UIT has already paid for your Teams license, and there are no additional costs to the user or department. Here are a few examples that show how your department could use Teams.
Note: Teams is just one option in our list of communication and collaboration tools along with SharePoint, Zoom, Office 365 Groups, and more.
If you... |
You could create a Team to... |
|
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Easy Meeting Recordings |
record meetings using Zoom and send out or upload the recording to a shared space afterwards |
schedule meetings that will record and automatically upload to the team space as well as Microsoft Stream |
Document Collaboration |
send a group email with an attachment asking for feedback |
upload a document to edit directly in Teams and collect feedback in the comment section |
Calendar Coordination |
have a group calendar that each person adds to their Outlook |
schedule meetings that will show up both in the Teams calendar and on each member’s Outlook calendar |
Communication Hub |
have an inbox overflowing with quick email exchanges |
use the chat area for internal communication and leave email for more important tasks |
Shared File Storage |
have a shared drive for your department or a cross-departmental group |
store and share files securely in the cloud with everyone in the Team |
Project Management |
have frequent meetings with your team to update on work |
give updates in the chat space, or use the Planner feature to keep track of tasks and due dates |
Organization |
already use other Office 365 apps like Outlook, OneDrive, Notebook, Planner, or Skype for Business |
keep all your O365 content organized in one place |
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