Why should I use Microsoft Teams?

One of the best reasons is the cost, UIT has already paid for your Teams license, and there are no additional costs to the user or department.  Here are a few examples that show how your department could use Teams. 

Note: Teams is just one option in our list of communication and collaboration tools along with SharePoint, Zoom, Office 365 Groups, and more.


If you... 

You could create a Team to... 

Easy Meeting Recordings 

record meetings using Zoom and send out or upload the recording to a shared space afterwards 

schedule meetings that will record and automatically upload to the team space as well as Microsoft Stream

Document Collaboration 

send a group email with an attachment asking for feedback 

upload a document to edit directly in Teams and collect feedback in the comment section 

Calendar Coordination 

have a group calendar that each person adds to their Outlook  

schedule meetings that will show up both in the Teams calendar and on each member’s Outlook calendar 

Communication Hub 

have an inbox overflowing with quick email exchanges 

use the chat area for internal communication and leave email for more important tasks 

Shared File Storage 

have a shared drive for your department or a cross-departmental group 

store and share files securely in the cloud with everyone in the Team 

Project Management 

have frequent meetings with your team to update on work 

give updates in the chat space, or use the Planner feature to keep track of tasks and due dates 


already use other Office 365 apps like Outlook, OneDrive, Notebook, Planner, or Skype for Business 

keep all your O365 content organized in one place 

Created: Mar 06, 2020 - 8:54am Updated: May 28, 2020 - 4:43am Author: UIT Support Center Article: 2929
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