Conferencing on a Common Area Phone

Common area phones are location-based phones located in conference rooms, break rooms and lobbies. 

Audio Only – Scheduled Conference 

To dial-in to a SFB phone conference set-up by you or someone else:

1. Dial 713-743-6112.

2. When prompted, enter the Conference ID

Audio Only – Create a Conference (with all local numbers) 

To create a conference call with all participants having a local phone number:

1. Dial the phone number of the first participant.

2. With the first participant on the phone, press the Menu button.

3. Select Add Others from the menu.

4. Dial the phone number of the next participant.

5. Repeat steps 2 thru 4, as needed. 

Audio Only – Create a Conference (with long distance numbers)

To create a conference call with some participants having a long-distance phone number:

1. Follow the steps listed in the previous section to add participants with a local phone number.

2. Press Menu and select New Call. Your current call is put on Hold.

3. Dial a long-distance number.

4. Wait for the beep, and then enter your long-distance code.

5. With the new call on your phone, press Menu and select Merge Calls.

6. Repeat steps 2 thru 5, as needed. 

Schedule a Phone Conference or Online Meeting in Outlook

A SFB add-on is installed in Outlook that allows you to invite others to a phone conference or an online meeting. You can even invite people who are not affiliated with UH and are not SFB users.

To schedule a phone conference or online meeting in Outlook:

1. Open your Outlook Calendar.

2. Click the New Skype Meeting button on the toolbar

Below is a sample of what appears in the Meeting Invitation: 

3. Set the meeting date and time, and send the meeting invitation.

All attendees will receive a phone number to dial-in to and a web address if they need to join an online meeting using a browser. Joining an online meeting with a web browser allows non-SFB users to see what the SFB users see. There is no need to call UIT to set-up a phone bridge. You can do it all using Outlook. 

For a pdf version of these instructions, download the attachment.

NOTE: The documents are in PDF format. If you do not have the Adobe Acrobat Reader installed, you can download it from the Adobe Reader download page.